Payroll Officer

Posted 09 September 2021
LocationDiegem, Flemish Brabant, Flanders
Job type Permanent
DisciplineHuman Resources

Job description

For our Belgian operations, we are currently looking for a part-time Payroll Officer (2,5 days per week) for our Temporary staff.
Kelly group (1946) is the 5th player worldwide in Recruitment & Selection of permanent and temporary workforce, active in 40 countries. In Belgium Kelly is active since 1998 with the following specializations:

  • Kelly Science is specialized in the sectors of Pharma, Clinical Research, Medical Devices and Technology, Biotechnology, Agrofood, Natural Resources, Chemistry & Cosmetics.
  • Kelly Business Support is specialized in general Administration, HR, Sales & Customer Care, Marketing & Communication roles, Supply Chain & logistics

As Payroll officer you will be the first point of contact for our temporary workers and ensure an accurate payroll process;

  • Time sheet management: ensure all time sheets have been received and are correct, input time sheet data into Easypay and prepare for payment
  • Contract management: renew weekly worker contracts, create new contracts both for workers and clients
  • Check client invoices (weekly or monthly) for accuracy and send to clients
  • Check weekly paychecks for accuracy and send to temporary workers
  • Check the time sheet email inbox and ensure all questions from both workers and clients are being handled in a timely matter
  • Handle all other administrative documents related to temporary workers such as C4's, yearly fiscal documents, reporting etc


  • Very good knowledge of Dutch and French, good professional knowledge of English
  • You have at least a few years experience in handling payroll for temporary workers (interim)
  • Good knowledge of MS Office
  • Experience with Easypay
  • Very good knowledge of social law regarding temp workers
  • You hold a valid Federgon certificate
  • You are efficient, accurate and detail oriented
  • An excellent communicator on all levels of an organisation
  • You are flexible and available


  • Freelance or contract
  • Availability of 4 hours on Tuesdays is a must (payroll preparation) other days preferably 4 hours on Thursday or Friday (contract renewals + payslips) other 4 hours free to choose (various administration)
  • Home working + flexible working hours

Regarding this role, Kelly Services acts as the official mediator. When you decide to apply to this role your personal information will be processed in accordance with Kelly's Privacy Statement.

In keeping with the Law regarding discrimination and equal opportunity in Belgium, Kelly Services welcomes applications from any and all eligible candidates regardless of ethnicity, gender, disability, religion, sexual orientation or age.


Met betrekking tot deze functie fungeert Kelly Services als officieel bemiddelaar. Wanneer je de beslissing maakt om op deze functie te solliciteren zullen jouw gegevens in overeenstemming met Kelly's Privacy Statement worden verwerkt.

Met oog op de wetgeving tegen discriminatie en het gelijke-kansenbeleid van kracht in België, verwelkomt Kelly Services sollicitaties van iedere geschikte kandidaat, ongeacht etniciteit, geslacht, beperking, religieuze overtuiging, seksuele geaardheid of leeftijd.


Concernant ce rôle, Kelly Services agit en tant que médiateur officiel. Lorsque vous décidez de postuler ce poste, vos informations personnelles seront traitées conformément à la déclaration de confidentialité de Kelly.

Conformément à la loi sur la discrimination et la politique d'égalité des chances en Belgique, Kelly Services accueille les candidatures de tous les candidats éligibles, quels que soient leur origine ethnique, leur sexe, leur handicap, leur religion, leur orientation sexuelle ou leur âge.